Instructions for Online Submmisions

The author should first register as an Author and/or be offered as Reviewer through the following address: Online Submission.

The author should fulfill the form as detailed as possible where the star-marked form must be entered. After all form textbox was filled, the Author clicks on the “Register” button to proceed with the registration. Therefore, the Author is brought to the online author submission interface where the Author should click on “New Submission”. In the Start, a New Submission section, click on ’ Click Here’: to go to step one of the five-step submission processes”. The following are five steps in the online submission process:

Submitting an Article

Start a new submission by clicking the New Submission button on the right side of the screen. You will be taken to Step 1 of a 5-Step process to upload and describe your submission.

Step 1

In Step 1 you will provide preliminary information about your submission.

If the journal allows submissions in multiple languages, you can select the language of your submission from the drop-down menu. Languages can be enabled in Website Settings -> Setup -> Language.

If the journal has Categories enabled and setup, you can select the categories your submission from the list. Categories can be setup in Journal > Categories.

Select the appropriate section for your submission (e.g., article, review, etc.). If you aren’t sure which section is appropriate, make your best guess.

Read and agree to the statements in the submission checklist by checking each box. Include any comments for the editor, read the journal’s privacy statement, and then click the Save and Continue button to move to Step 2.

Step 2

On Step 2, a window will open allowing you to upload your submission file.

In OJS 3.3 authors can upload multiple files at once, as well as drag-and-drop files.

Once you’ve uploaded all your files you can indicate the file type for each from a single menu panel, and metadata such as a description or license can be entered during the workflow.

Once you have finished uploading and labelling all of your files, click the Save and Continue button to move to Step 3.

Step 3

On Step 3, you will be asked to add more information about the submission, including the title of the submission (broken down into prefix, title, and subtitle), and the abstract. If the journal allows submissions in multiple languages, clicking on each metadata field will reveal the option to enter the metadata in the other languages that are enabled, allowing you to enter the title, subtitle and abstract in the other language(s). Scrolling down…

…you are able to add any additional contributors.

You can add more contributors (e.g., co-authors), by clicking the Add Contributors link. This will open a new window with fields to enter their information.

Hit Save, and the new contributor will appear on the screen.

If the categories are enabled in the journal you are submitting to, you will be able to select a category for the manuscript submission, if it applies.

You may also see additional fields to complete, such as keywords. If additional languages are enabled for the journal, you can enter the metadata in these languages. Clicking on the metadata field will reveal the fields for other languages enabled in the journal.

To enter keyword, simply type the word or phrase and hit your Enter key. The word or phrase will be formatted as a keyword.

Click Save and Continue to move forward.

Step 4

On Step 4, you will be asked to confirm that you are happy with your submission.

Click Finish Submission.

A box will pop up asking you to confirm you are finished. Click OK.

Step 5

Your submission is now complete! The editor has been notified of your submission. At this point, you can follow the links to:

• Review this submission
• Create a new submission
• Return to your dashboard

Once you complete a submission, you cannot make changes to it. If you want to replace the file you submitted or make other changes to the submission, you will need to contact the editor through the Pre-Review Discussions tool.

After this submission, the Authors who submit the manuscript will get a confirmation email about the submission. Therefore, Authors are able to track their submission status at any time by logging in to the online submission interface. The submission tracking includes the status of the manuscript review and editorial process.