Instructions for Authors
Authors should submit only papers that have been carefully proofread and polished. Manuscripts are accepted with the understanding that they are an original or extended version of previously published papers in conferences and/or journals and that, if the work received an official sponsorship, it has been duly released for open publication. Before submission please make sure that your paper is prepared using the Manuscript Template. First, kindly please register as the author and follow these Registration Instructions, and then you should log in to submit your papers. Please don´t forget to tick the author when you make a registration. Registration and login are required to submit items online and to check the status of current submissions.
- Letter of Statement (downloaded at Letter of Statement form) from the author that the article submitted to Jurnal Cakrawala Hukum is an original work, never published before, not currently sent to other media, and accept to divert the original work of the article to Jurnal Cakrawala Hukum;
- This will ensure fast processing and publication. Any papers not fulfilling the requirements based on Author's Guidelines and Review Guidelines or using a different format, will not be processed/ rejected by the editors before further review;
- Proof of payment for the publication of a Jurnal Cakrawala Hukum article if it has been declared accepted for publication;
- If found indications of plagiarism (above 25%) in the text, the Jurnal Cakrawala Hukum automatically has the right to reject the manuscript;
- Jurnal Cakrawala Hukum absolutely does NOT accept manuscript submissions via email;
- There is no LoA created by the Editor. LoA is issued only in the form of paper notifications received at the initial stage, namely the submissions queue. Not necessarily accepted submissions review, submissions editing, and publication;
- All of the above documents (excluding articles) required are scanned in a PDF and made into 1 (one) send to email file: [email protected] with the subject being the name author_title;
- Articles submitted directly through Online Submissions in the Open Journal System Jurnal Cakrawala Hukum; and
- Notification All correspondence and communication are done by: Open Journal System Jurnal Cakrawala Hukum.
Authoring
In this chapter, you will learn about how an author works in OJS from registration through to proofreading the final galley.
Table of Contents
- Registering with the Journal
- Submitting an Article
- Editing Metadata
- Responding to a Review
- Resubmitting for Review
- Responding to a Copyediting Request
- Responding to a Proofreading Request
This PKP School video explains how an author can register for a journal and submit an article. To watch other videos in this series, visit PKP’s YouTube channel.
Registering with the Journal #
To make a submission to an OJS journal, you will first need to register a user account with a journal and log in (see Registering with a Journal). After that, when you login, you will be taken to your Dashboard.
It is currently empty as you have made no submissions.
Submitting an Article #
Start a new submission by clicking the New Submission button on the right side of the screen. You will be taken to Step 1 of a 5-Step process to upload and describe your submission.
Step 1 #
In Step 1 you will provide preliminary information about your submission.
If the journal allows submissions in multiple languages, you can select the language of your submission from the drop-down menu. Languages can be enabled in Website Settings -> Setup -> Language.
If the journal has Categories enabled and setup, you can select the categories your submission from the list. Categories can be setup in Journal > Categories.
Select the appropriate section for your submission (e.g., article, review, etc.). If you aren’t sure which section is appropriate, make your best guess.
Read and agree to the statements in the submission checklist by checking each box. Include any comments for the editor, read the journal’s privacy statement, and then click the Save and Continue button to move to Step 2.
Step 2 #
On Step 2, a window will open allowing you to upload your submission file.
In OJS 3.3 authors can upload multiple files at once, as well as drag-and-drop files.
Once you’ve uploaded all your files you can indicate the file type for each from a single menu panel, and metadata such as a description or license can be entered during the workflow.
Once you have finished uploading and labelling all of your files, click the Save and Continue button to move to Step 3.
Step 3 #
On Step 3, you will be asked to add more information about the submission, including the title of the submission (broken down into prefix, title, and subtitle), and the abstract. If the journal allows submissions in multiple languages, clicking on each metadata field will reveal the option to enter the metadata in the other languages that are enabled, allowing you to enter the title, subtitle and abstract in the other language(s). Scrolling down…
you are able to add any additional contributors.
You can add more contributors (e.g., co-authors), by clicking the Add Contributors link. This will open a new window with fields to enter their information.
Hit Save, and the new contributor will appear on the screen.
If the categories are enabled in the journal you are submitting to, you will be able to select a category for the manuscript submission, if it applies.
You may also see additional fields to complete, such as keywords. If additional languages are enabled for the journal, you can enter the metadata in these languages. Clicking on the metadata field will reveal the fields for other languages enabled in the journal.
To enter keyword, simply type the word or phrase and hit your Enter key. The word or phrase will be formatted as a keyword.
Click Save and Continue to move forward.
Step 4 #
On Step 4, you will be asked to confirm that you are happy with your submission.
Click Finish Submission.
A box will pop up asking you to confirm you are finished. Click OK.
Step 5 #
Your submission is now complete! The editor has been notified of your submission. At this point, you can follow the links to:
- Review this submission
- Create a new submission
- Return to your dashboard
Once you complete a submission, you cannot make changes to it. If you want to replace the file you submitted or make other changes to the submission, you will need to contact the editor through the Pre-Review Discussions tool.
Dashboard #
And here is your submission in your Dashboard. You can see that it is currently in the Submission stage.
Over the coming days, it will move into the Review stage, and if accepted, into the Copyediting and Production stages before being published.
Editing Metadata #
In OJS 3, you may edit your own metadata at different stages of the editorial workflow. This will be dependent on settings granted by the Journal. You may either have global permission to make edits or have to send a request to the Editor to do so.
Changes might include updated abstracts, correcting spelling errors, or adding additional contributors.
To make edits to your submitted manuscript, click on the publication tab of your submission.
You will be able to make changes to any of the sub-menus on the left by clicking to those tabs. If multiple languages are enabled for the journal, you will be able to edit metadata in those languages by clicking on the language tab in the top right. Click ‘Save’ once you’re done making your changes.
When granted permission, you will be able to make changes to the following sections on the Publication tab: Title & Abstract, Contributors, and Metadata. While Galleys is listed as an option on the side menu, you will not be able to upload or make changes in this section.
If you notice that the ‘Save’ button is grey and inactive, this means you will have to request permission from the Editor to make changes to your submission or ask them to make the changes for you.
To learn more about creating metadata, see the Better Practices in Journal Metadata guide.
Responding to a Review #
This PKP School video explains how an editor responds to a review and how an author can upload revisions. To watch other videos in this series, visit PKP’s YouTube channel.
Once the review process has completed, you will be notified via email by the editor of their decision.
After receiving the email with the decision, login to your dashboard. Select the manuscript you have been notified about.
Within the Review tab of the manuscript, you will also see a copy of the Editorial Decision under Notifications. Depending on the type of peer review the journal uses, you may see less information on the Review tab of the journal. The example below shows an open peer review which allows authors to see who the reviewer was.
To view the Editorial decision, click the link under notifications.
Based on the information in the editor’s message, you must now prepare your revisions.
Uploading the Revised File #
Once you’re ready to upload the revised file, scroll down the page and find the panel for Revisions.
Use the Upload a File link to upload your revised manuscript.
Use the dropdown menu to choose that you are uploading a revision of an existing file.
Then upload the revised file and hit Continue.
Check the file details and hit Continue again.
If you have any additional files to upload, do so now. Otherwise, hit Complete.
Your revised file is now visible in the Revisions panel.
Inform the Editor #
The editor will receive a notification about the new file(s) being uploaded. Additionally you can inform the editor via the Review Discussion panel as explained below.
From there, select the Add Discussion link.
Select the users you want to notify under Participants.
Add a subject line and a message.
Hit OK to send the message.
An email has now been sent to the editor and you (and the editor) can see the message in the Review Discussions panel.
At this point, the author needs to wait to hear back from the editor as to whether the revisions are acceptable.
Revisions Accepted #
You will receive an email that your revisions have been accepted.
In addition, notifications will appear on your dashboard.
The notifications show up in order of date, meaning the most recent one will be on the bottom. Click on it to open the message (which is the same as the email you would have also received).
Use the X in the upper right corner to close the window.
Further down your dashboard, you will also see a discussion reply from the editor.
Clicking the discussion title will open it up.
Congratulations! You’ve been accepted and your submission file is moving on to the Copyedit stage.
Resubmitting for Review #
If the editor’s decision is to resubmit for review, you will need to log in and select the article in your submissions page. The resubmission is done in the review stage, there is no need to start a new submission.
At the review stage you will need to do two things to resubmit once you have revised your document:
Upload the new file in the revisions section. To upload a new file click on ‘Upload file.’ A new window will open allowing you to upload your file(s). Select the appropriate option from the dropdown menu to indicate you are submitting a revision of an existing file.
Add a discussion to notify the editor that you have re-submitted.
The peer review process will be repeated, and you will likely receive additional revisions to make. Once these are completed and accepted, you will then be moved to the next stage.
Responding to a Copyediting Request #
This PKP School video explains the copyediting process, including how an editor can respond to a copyediting or proofreading request. To watch other videos in this series, visit PKP’s YouTube channel.
The next step in the workflow is to inspect your submission files that have been copyedited.
You will receive an email indicating that files are available. To see them, login to the journal and go to your dashboard.
You can see your entry in the My Authored panel. Select the Copyediting link to go to the full submission record, including the notification in the Copyediting Discussions panel.
Click on the linked discussion to open it, read the message, and open the attached file.
Once you have read the attached file, you can respond to the copyeditor indicating any required changes or your approval.
If needed, you could attach a revision, but for this example we will simply approve the changes and hit OK.
On your dashboard, you can see that you were the last person to reply to the message.
Your role in the copyediting process is now complete and you can wait for the request to proofread the final galleys (e.g., PDFs, HTML, etc.) before publication.
Responding to a Proofreading Request #
The next step in the workflow is to inspect your submission files that have been converted into galleys (e.g., PDF, HTML, etc.).
You will receive an email indicating that files are available. To see them, login to the journal and go to your dashboard.
You can see your entry in the My Authored panel. Select the Production link to go to the full submission record, including the notification in the Production Discussions panel.
Click on the linked discussion to open it, read the message, and open the attached file.
Once you have read the attached file, you can respond to the Layout Editor indicating any required changes or your approval.
That’s it! Your role in the editorial workflow is now completed.
The author should fulfill the form as detailed as possible where the star-marked form must be entered. After all form textbox was filled, the Author clicks on the “Register” button to proceed with the registration. Therefore, the Author is brought to the online author submission interface where the Author should click on “New Submission”. In the Start, a New Submission section, click on ’ Click Here’: to go to step one of the five-step submission processes”. The following are five steps in the online submission process:
Submitting an Article
Start a new submission by clicking the New Submission button on the right side of the screen. You will be taken to Step 1 of a 5-Step process to upload and describe your submission.
Step 1
In Step 1 you will provide preliminary information about your submission.
If the journal allows submissions in multiple languages, you can select the language of your submission from the drop-down menu. Languages can be enabled in Website Settings -> Setup -> Language.
If the journal has Categories enabled and setup, you can select the categories your submission from the list. Categories can be setup in Journal > Categories.
Select the appropriate section for your submission (e.g., article, review, etc.). If you aren’t sure which section is appropriate, make your best guess.
Read and agree to the statements in the submission checklist by checking each box. Include any comments for the editor, read the journal’s privacy statement, and then click the Save and Continue button to move to Step 2.
Step 2
On Step 2, a window will open allowing you to upload your submission file.
In OJS 3.3 authors can upload multiple files at once, as well as drag-and-drop files.
Once you’ve uploaded all your files you can indicate the file type for each from a single menu panel, and metadata such as a description or license can be entered during the workflow.
Once you have finished uploading and labelling all of your files, click the Save and Continue button to move to Step 3.
Step 3
On Step 3, you will be asked to add more information about the submission, including the title of the submission (broken down into prefix, title, and subtitle), and the abstract. If the journal allows submissions in multiple languages, clicking on each metadata field will reveal the option to enter the metadata in the other languages that are enabled, allowing you to enter the title, subtitle and abstract in the other language(s). Scrolling down…
…you are able to add any additional contributors.
You can add more contributors (e.g., co-authors), by clicking the Add Contributors link. This will open a new window with fields to enter their information.
Hit Save, and the new contributor will appear on the screen.
If the categories are enabled in the journal you are submitting to, you will be able to select a category for the manuscript submission, if it applies.
You may also see additional fields to complete, such as keywords. If additional languages are enabled for the journal, you can enter the metadata in these languages. Clicking on the metadata field will reveal the fields for other languages enabled in the journal.
To enter keyword, simply type the word or phrase and hit your Enter key. The word or phrase will be formatted as a keyword.
Click Save and Continue to move forward.
Step 4
On Step 4, you will be asked to confirm that you are happy with your submission.
Click Finish Submission.
A box will pop up asking you to confirm you are finished. Click OK.
Step 5
Your submission is now complete! The editor has been notified of your submission. At this point, you can follow the links to:
- Review this submission
- Create a new submission
- Return to your dashboard
Once you complete a submission, you cannot make changes to it. If you want to replace the file you submitted or make other changes to the submission, you will need to contact the editor through the Pre-Review Discussions tool.
After this submission, the Authors who submit the manuscript will get a confirmation email about the submission. Therefore, Authors are able to track their submission status at any time by logging in to the online submission interface. The submission tracking includes the status of the manuscript review and editorial process.
